Back to resources
Role Dashboard

HR Dashboard

The people-data view that supports cash advances — confirm who is eligible, keep reporting lines current so requests route correctly, and handle eligibility exceptions.

4 sections 4 min read Updated June 2026

1Accessing your dashboard

Before you can manage employee eligibility and reporting lines, you need an approved account. Sign up once, wait for the administrator to activate your credentials, then log in to reach your HR dashboard.

  1. Sign up Enter your preferred login credentials and select the role HR.
    Username requirement Your username must follow the First Name (space) Last Name format — for example, Juan Dela Cruz.
    Sign-up screen showing the credential fields and the HR role selector
    The sign-up screen — enter your credentials and choose the HR role.
  2. Wait for approval Wait for the admin notice confirming that your log-in credentials have been approved.
  3. Log in Enter your registered username and password, then click the Log In button to access your dashboard.
    Log-in screen with username and password fields and the Log In button
    The log-in screen — enter your registered username and password.

2What you'll see

Status tiles summarise the people data behind cash advances — each filtered and categorised into its own entity based on the HR Employee Directory.

  • Total Employees — the total number of employees in the directory.
  • COE — the total number of RG employees in the directory.
  • PHL — the total number of PH Local employees in the directory.
  • Incomplete — the total number of employees with a missing ID or job title.
  • Consultants — the total number of consultants.
The HR Home page showing the status tiles above the employee directory
The HR Home page — status tiles summarising the employee directory.

3Onboarding new employees

The Onboarding module is used by HR personnel to create and register new employees in the MIMS Philippines system. This process adds the employee to the staff directory and enables their system access in the portal, along with Cash Advance privileges.

The Onboarding module showing the new employee registration form
The Onboarding module — create and register a new employee.

3.1Batch import employees

Use this module to onboard multiple employees at once through a single bulk upload, instead of registering them one at a time.

The Batch Import module showing the bulk employee upload screen
The Batch Import module — bulk-upload multiple employees at once.

3.2Batch update employees

Use this module to bulk-update multiple employees at once through a CSV import file, instead of updating them one by one.

The Batch Update module showing the CSV import screen for updating multiple employees
The Batch Update module — bulk-update multiple employees via CSV import.

4Deduction

The Deduction module is where Payroll reviews and processes the salary deductions that arise from cash advances. It lets you validate outstanding balances, filter records by payroll cutoff, and include each deduction in payroll processing.

  1. Open the Deduction module From the navigation, go to Payroll › For Deduction.
    The For Deduction module showing the deduction dashboard summary and records list
    The Deduction module — dashboard summary and deduction records.
  2. Review the dashboard summary The summary tiles give you the overall deduction picture at a glance:
    • Outstanding Deductions
    • Total to Deduct
    • Reimbursements
    • Remaining Balance
    • Employees Affected
  3. Search for a record Use the Search field to find an employee or reference number.
  4. Filter the records Narrow the list using the available filters:
    • Status — e.g. Outstanding Only.
    • Date From / Date To — limit records to a date range.
    • Payroll Cutoff — the 10th or 25th.
  5. Run a check Click Run Check Now to refresh and validate the deduction records.
  6. Review the deduction details Each row in the list describes one deduction:
    • Employee Name
    • Deduction Type
    • Reference Number
    • Total Amount
    • Installments
    • Remaining Balance
    • Status
  7. Process a deduction Click Process Deduction under Actions to include the deduction in payroll processing.
  8. Export the report Use Export CSV File to download the deduction report.
  9. Reset the view Click Reset to clear all filters and return to the default view.
How deductions arise

Deductions are generated from overdue cash advances and liquidation shortfalls. Reimbursements are recorded as credits owed to employees and are not deducted.